T. 01387 269228 E. admin@rennieaccountants.co.uk

Privacy Policy

J T Rennie & Co, 5 Buccleuch Street, Dumfries DG1 2AT

The privacy policy explains how we use any of the personal information we collect about you in order to provide you with our services.
J T Rennie & Co, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR).
Information collected

In order to provide you with our services we need to know your basic personal data.
We do not collect any ‘sensitive personal data’ about you.
Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):

• Names and contact information
• National Insurance Numbers
• Employment history
• Employee numbers
• Personal tax
• Payroll and accounting data

If you do not provide us with this information then we will be unable to provide the services that you have requested. We will not collect any personal data from you that we do not need in order to provide you with our services.

How we will use the data
All the personal data we hold about you will be processed by our staff. Some of our processing is necessary for compliance with a legal obligation. J T Rennie & Co is a regulated entity and therefore has a duty to act as a data controller and as such is obliged to report certain matters to its regulators, HM Revenue & Customs or law enforcement agencies.
We may also process your data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract.
We will also communicate with you information about other services we can offer you and update you about our activities.
If your information is used other than in accordance with one of these uses, we will first obtain your consent to that use.
We take all reasonable steps to ensure that your personal data is processed securely. Non-sensitive details (your email address etc.) which are sent over the Internet can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

How long we will hold your data for
We will generally keep your personal data for as long as it is legally required to be kept for the lawful purpose(s) for which it was obtained.
Sharing your personal data
Your personal data will not be shared with third parties other than our regulators, HM Revenue & Customs or law enforcement agencies. Other GDPR regulated parties such as our IT partner may have access to your personal data but we have provision in place such that your data will not be accessed or viewed.

Subject Access Request
It is your right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email admin@rennieaccountants.co.uk or write to us at the following address: J T Rennie & Co. 5 Buccleuch Street, Dumfries DG1 2AT.

Keeping your data up to date
We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by emailing admin@rennieaccountants.co.uk or writing to the above address.

Objections to processing of personal data
It is your right to lodge an objection to the processing of your personal data. The only reason we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claims.

Data Portability
It is also your right to receive a copy of the personal data that you have provided us with in a structured format and have the right to transmit that data to another controller without delay from the current controller.

Your right to be forgotten
Should you wish for us to completely delete all information that we hold about you please let us know by:
• Email: admin@rennieaccountants.co.uk, or
• In Writing to: J T Rennie & Co. 5 Buccleuch Street, Dumfries. DG1 2AT

What we collect from our website
We may collect the following information:
• name
• contact information including email address

What we do with the information we gather from our website
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
• Internal record keeping.
• We may use the information to improve our products and services.

How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but if you prefer, you can usually modify your browser setting to decline cookies.

Website security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.